Content review and approval

Which version did we approve?

The piece goes out today and two files have different edits. Attach the draft to a GGyess task, name its reviewer and ask them to record their decision where the team can find it.

Start for free See how it works

The Marketing & Content status summary includes In Review. The task panel shows Attachments and Discussion. — See how many pieces are in review in the content project. Attach the version to its task and record the decision in the discussion.

Step by step

Set up the review for one draft

Set project stages for Draft, In review and Approved.
Attach the draft and assign the task to the person who will review it.
Record the decision in a comment and update the stage.

Space status settings show the defaults To Do, In Progress and Done.

Content review and approval

In day-to-day work

The stages your team uses

Use project statuses that match the handoff. For example, “In review” tells the team a draft is ready for someone to read.

A decision you can find again

Put a change request or decision in a task comment. The next person to open the task can read what was agreed before starting the revision.

The file that goes with the task

Keep source files in storage and attach the relevant one to the task. The person starting work can open it with the instructions.

Before you start

A few good questions.

How is an approval recorded?

Agree on who can approve the work. That person records their decision in a task comment and updates the status.

How are comments different from task history?

Comments capture what teammates say about the work. The history records changes to the item, such as a title update.

GGyess WorkSuite

Know which draft has the go-ahead before you publish.

Start on the free plan. Invite your team when you’re ready.

Set up my first review Compare plans